Presenter Guidelines
There are four types of parallel sessions at ASB meetings: symposia, podiums/oral presentations, posters, and thematic posters. Please see the guidelines below for preparing and giving your presentation in each of these types of sessions.
Symposium Presentation Guidelines
Each symposium is 90 minutes in length including time for audience questions and answers. Kindly ensure that there is ample time for audience participation and discussion during the scheduled symposium time.
The meeting room will be equipped with:
- Projector and screen (please use 16:9 aspect ratio)
- Lectern microphone
- Laser pointer and slide advancer
You will be required to use your own laptop to connect to the LCD projector. Please note, HDMI cables will be provided for connecting laptops to the projector. If your computer does not have an HDMI port, please provide your own adapters/dongles. You can test your laptop during the lunch break or during coffee breaks prior to your session.
For ease of transition time, it is recommended that presenters load presentations to one laptop. Please note this is not required, only recommended. Please test your presentation in advance to ensure that all slides/images/videos are working properly.
Podium Presentation Guidelines
Each podium presentation is 15 minutes in length, consisting of 12 minutes for the speaker to present, and three minutes for audience questions and answers. There will be a session chair who will introduce each speaker and will advise speakers on time remaining. Please observe the time limits out of respect for other speakers and for keeping the program on schedule.
Podium presentation recommendations:
- Introductory content should focus on the background and motivation for the study; tell the audience why this problem is interesting and important.
- For hypothesis-driven research, include a full scientific hypothesis: the expected result AND the reason for this expectation.
- Enough methods should be presented for the audience to understand the main approach taken and the analysis performed.
- Data for primary results in most cases of podium presentations are best presented visually, e.g., figures instead of tables unless the audience really needs to see the data with a certain precision to understand the findings.
- Discussion should emphasize the scientific contribution(s) of the results to biomechanics, e.g., the gap in knowledge filled and why this gap is important.
- Avoid lengthy full sentences and blocks of text on slides that are read to the audience; use the slides as your visual cues on what you want to tell the audience.
The meeting room will be equipped with:
- Projector and screen (please use 16:9 aspect ratio)
- Lectern microphone
- Laser pointer and slide advancer
You will be required to use your own laptop to connect to the LCD projector. Please note, HDMI cables will be provided for connecting laptops to the projector. If your computer does not have an HDMI port, please provide your own adapters/dongles. You can test your laptop during the lunch break or during coffee breaks prior to your session.
Please test your presentation in advance to ensure that all slides/images/videos are working properly.
Poster Presentation Guidelines
There are two designated poster sessions, Thursday and Friday. Kindly set up and remove your posters during the allocated poster times so as not to impact other presenters.
Poster formatting recommendations:
- Include a title block that clearly indicates the title of the study, full names of all authors, and the affiliation and email for at least the first/presenting author.
- Keep the amount of text to a minimum; include plenty of blank space and avoid long blocks of text.
- Use a large font, typically at least 36-point for the main text.
- Graphics can help to indicate methods clearly and concisely, e.g., screenshots of models, cartoons of experimental setups, overall workflows.
- Main results are usually best presented visually with figures; tables should be reserved for cases where readers need to see data with certain precision.
- Ensure contents have a logical flow.
- Include appropriate in-text citations, with a reference list that presents enough information for readers to unambiguously locate the reference.
The maximum size for your poster is 40×40 inches, but you do not need to use the full space. Push pins will be provided for you to adhere the poster to the board.
Removal of posters at the end of the display period is the responsibility of the author(s). Posters not removed by the deadline will be removed and disposed of by meeting staff. Please note that the posters will be held at the registration desk until the end of the conference, after which time they will be recycled.
There are two poster sessions, kindly take note of your poster session and the set up/tear down times. Please note, poster presenters are expected to stand by their posters for at least the first 90 minutes of their scheduled poster session.
Poster Set-up/tear-down times:
Poster Session #1: Thursday, August 14, 16:30-18:30
Set-up time – From 08:00 to 16:00
Tear-down time – Immediate after the session at 18:30
Poster Session #2: Friday, August 15, 16:00-18:00
Set-up time – From 08:00 to 15:30
Tear-down time – Immediately after the session at 18:00
Thematic Poster Presentation Guidelines
Thematic poster sessions occur in parallel with the podium presentation sessions. Guidelines for poster design are the same as those above for all posters. The maximum size for your poster is 40×40 inches, but you do not need to use the full space. Push pins will be provided for you to adhere the poster to the board.
The session will begin with 15 minutes of poster viewing. Each speaker will then have five minutes to present their poster to the audience, without using slides, followed by five minutes of discussion. The discussion is expected to broadly cover the topic of the presentation among the audience and the speaker, not just questions/comments directed to the speaker. Speakers are encouraged to end their presentation with a question for the audience to facilitate discussion. Thematic poster sessions will end with 15 minutes of open discussion.
Poster Set-up/tear-down times:
Applicable to all Thematic Poster Sessions on Thursday to Saturday
Set-up time – Directly before the start of the session
Tear-down time – Immediate after the session
Social Media Policy
The use of social media at meetings and conferences is on the rise, and this may create some opportunities, but may also be considered by some as a threat. We propose to emphasize the opportunities; increased exposure, openness, and inclusiveness, while also providing opportunity to those that see social media exposure as a threat with some ways to prevent unwanted exposure.
ASB encourages communication between members and the use of social media.
Please note the following guidelines:
- Presenters are encouraged to explicitly indicate if they permit their work to be photographed, videoed, or shared via social media.
- ASB provides icons for permission or prohibition of photography, video recording, and sharing in social media. These icons are available as stickers onsite at the meeting for poster presentations.
- Respect presenters’ wishes if they indicate the information presented is not to be captured or shared.
- If there’s no explicit indication of intention, please ask presenters their wishes and take into consideration the possibility that presenters do not want their presentation to be recorded or shared